Privacy policy

Last updated: [DATE – to be confirmed]

Placeholder: Draft for legal review

This text is a working draft prepared with the website build. It must be reviewed and approved by the client's legal adviser before the site goes live.

Who we are

This website is operated by AK Employer Shield HR & Comply Right Services (OPC) Pvt. Ltd. (AK Employer Shield), a company with its registered office at Block C-1109, 11th Floor, Altis Ashraya, Mangadu, Sriperumbudur, Kanchipuram, Tamil Nadu 600122, India (CIN U78300TN2026OPC197452). Questions about this policy can be sent to akemployershieldhr@gmail.com.

What we collect

When you submit the enquiry form we collect your name, company name (if given), email address, mobile number, approximate headcount, the topic you selected and the message you write. If you call, email or message us on WhatsApp, we hold the details you provide in that conversation.

We do not use advertising cookies. The site stores a single preference in your browser (light or dark theme) which is never sent to us. [PLACEHOLDER: if analytics is added before launch, describe the tool, what it collects and how to opt out.]

Why we use it

To respond to your enquiry and, where you engage us, to deliver the service you asked for.
To keep a record of enquiries and engagements for our own administration and legal obligations.
We do not add enquiry contacts to marketing lists and we do not sell or rent personal data.

Where it goes

Enquiry form submissions are delivered to our enquiry handling system [PLACEHOLDER: name the CRM, email service or webhook provider] and to the named consultant who replies. Client data handled during an engagement (for example employee records for statutory filings) is governed by the confidentiality terms of that engagement and is shared only with the relevant government portals and authorities.

How long we keep it

Enquiry details are kept for [PLACEHOLDER: retention period] after the last contact unless an engagement follows, in which case they are kept for the period required by law and our engagement terms.

Your rights

You can ask us what personal information we hold about you, ask us to correct it, or ask us to delete it where we have no legal obligation to retain it. Write to akemployershieldhr@gmail.com. This policy is intended to comply with applicable Indian data protection law, including the Digital Personal Data Protection Act, 2023, as its rules come into force. [PLACEHOLDER: legal adviser to confirm current obligations and any grievance officer details required.]

Changes

We will update this page when our practices change and revise the date at the top.