Statutory Compliance & Labour Laws
Every filing, register and notice, handled before it becomes a problem
Labour compliance in India is a monthly discipline, not a yearly scramble. We run it for you: enrolments, contributions, returns, registers, inspections and the transition to the new Labour Codes.
What this service is
This is the service the firm is built around. An employer in Tamil Nadu carries obligations under central and state labour law from the day the first employee joins: provident fund and pension contributions, employee state insurance, professional tax, labour welfare fund, gratuity, minimum wages and bonus, maternity benefit, workplace sexual harassment prevention, Shops and Establishments registration, contract labour licensing where it applies, standing orders for larger establishments, and a set of registers and returns that inspectors expect to see on demand.
Most owners know these exist. Few have the time to track the due dates, the changing thresholds and the paperwork, which is why notices arrive, penalties accrue and inspections go badly. We take the whole function on. Each month we compute, file and pay on your behalf, keep the registers current, and keep you informed with a one-page compliance status.
Since 21 November 2025 the four Labour Codes are in force, with central rules notified on 8 May 2026. Employers are now working through what changes in their contracts, wage structures, records and filings. We run that transition alongside the regular monthly compliance so nothing is missed in between.
Important: The Labour Codes are in force
The four Labour Codes came into force on 21 November 2025 and the central rules were notified on 8 May 2026. If your contracts, wage structures and registers have not yet been reviewed against them, that review should be the first item on your compliance plan.
Who it is for
Employers who have received a notice
A PF or ESIC notice, an inspection report or a show-cause letter. We read it, work out what is actually required, prepare the response and represent you at the hearing where permitted.
Growing companies crossing a threshold
Headcount thresholds trigger new obligations. If you have recently crossed one, or are about to, we register you and set the compliance calendar before the first due date.
Businesses that outsource payroll but not compliance
Payroll software computes deductions. It does not file returns, maintain registers, answer inspectors or track changes in law. We do.
Principal employers using contract labour
Contractor compliance is your risk too. We audit contractors, verify their PF and ESIC compliance and maintain the records the law expects a principal employer to hold.
Companies preparing for the Labour Codes
Wage definitions, contracts, registers and filings all need reviewing against the Codes and rules. We run a structured transition rather than piecemeal fixes.
What is included
- Monthly and periodic compliance
- Provident fund (EPFO): registration, UAN generation, monthly ECR filing and challan payment
- Employee State Insurance (ESIC): registration, IP number generation, monthly contribution filing
- Professional tax: registration and periodic payment and returns for Tamil Nadu
- Labour Welfare Fund: contribution and return
- Statutory bonus computation and payment support
- Gratuity computation, nomination records and settlement support
- Registrations and licences
- Tamil Nadu Shops and Establishments registration and renewals
- Contract labour registration for principal employers and licences for contractors
- Standing orders drafting and certification for establishments that need them
- Factory licence coordination where applicable
- Registers, records and returns
- Statutory registers maintained in the prescribed formats, physical or electronic
- Annual and periodic returns under each applicable law
- Maternity benefit records and compliance
- POSH: policy, Internal Committee constitution and annual report
- Inspections, notices and audits
- Inspection preparedness and presence during inspections
- Notice and show-cause response drafting
- Representation before authorities where permitted
- Compliance audits and due diligence for investors, customers and acquisitions
- Labour Code transition
- Gap assessment of contracts, wage structures, policies and records against the four Codes
- Wage restructuring analysis and employee communication
- Updated registers, returns and filing calendar under the new rules
- Manager and HR briefing on what has changed operationally
The recurring obligations we track for you
A simplified view of the monthly and periodic filings for a typical Chennai employer. Exact due dates, thresholds and rates depend on your registrations and change with notifications. Every figure below is to be confirmed by the client before publication.
| Obligation | Frequency | Due date | Applies when |
|---|---|---|---|
| PF contribution and ECR filing | Monthly | [CLIENT TO CONFIRM] | [CLIENT TO CONFIRM headcount threshold] |
| ESIC contribution | Monthly | [CLIENT TO CONFIRM] | [CLIENT TO CONFIRM headcount and wage thresholds] |
| Professional tax (Tamil Nadu) | [CLIENT TO CONFIRM] | [CLIENT TO CONFIRM] | All employers with salaried staff in Tamil Nadu |
| Labour Welfare Fund | [CLIENT TO CONFIRM] | [CLIENT TO CONFIRM] | [CLIENT TO CONFIRM applicability] |
| Statutory bonus | Annual | [CLIENT TO CONFIRM] | [CLIENT TO CONFIRM eligibility and wage ceiling] |
| Shops and Establishments renewal | [CLIENT TO CONFIRM] | [CLIENT TO CONFIRM] | Registered shops and commercial establishments |
| POSH annual report | Annual | [CLIENT TO CONFIRM] | [CLIENT TO CONFIRM Internal Committee threshold] |
| Contract labour returns | [CLIENT TO CONFIRM] | [CLIENT TO CONFIRM] | Principal employers and contractors above the threshold |
PF contribution and ECR filing
- Frequency
- Monthly
- Due date
- [CLIENT TO CONFIRM]
- Applies when
- [CLIENT TO CONFIRM headcount threshold]
ESIC contribution
- Frequency
- Monthly
- Due date
- [CLIENT TO CONFIRM]
- Applies when
- [CLIENT TO CONFIRM headcount and wage thresholds]
Professional tax (Tamil Nadu)
- Frequency
- [CLIENT TO CONFIRM]
- Due date
- [CLIENT TO CONFIRM]
- Applies when
- All employers with salaried staff in Tamil Nadu
Labour Welfare Fund
- Frequency
- [CLIENT TO CONFIRM]
- Due date
- [CLIENT TO CONFIRM]
- Applies when
- [CLIENT TO CONFIRM applicability]
Statutory bonus
- Frequency
- Annual
- Due date
- [CLIENT TO CONFIRM]
- Applies when
- [CLIENT TO CONFIRM eligibility and wage ceiling]
Shops and Establishments renewal
- Frequency
- [CLIENT TO CONFIRM]
- Due date
- [CLIENT TO CONFIRM]
- Applies when
- Registered shops and commercial establishments
POSH annual report
- Frequency
- Annual
- Due date
- [CLIENT TO CONFIRM]
- Applies when
- [CLIENT TO CONFIRM Internal Committee threshold]
Contract labour returns
- Frequency
- [CLIENT TO CONFIRM]
- Due date
- [CLIENT TO CONFIRM]
- Applies when
- Principal employers and contractors above the threshold
This table is illustrative. Due dates, thresholds and rates must be confirmed against the current notifications and the Labour Code rules before this page goes live.
How the engagement works
Retained clients get a fixed monthly scope and a named compliance executive. One-off work such as a notice response or an audit follows the same first two steps and is quoted separately.
- 1
Compliance health check
Week 1 to 2We review your registrations, recent filings, registers, contracts and contractor arrangements. You receive a written report of what is compliant, what is missing and what is at risk, with a priority order.
- 2
Remediation plan
Weeks 2 to 6Gaps are closed in priority order: missing registrations, unfiled returns, incorrect contributions, absent registers. Where past dues exist, we set out the exposure and the options honestly.
- 3
Monthly compliance cycle
Every month, on a fixed calendarEvery month we collect attendance and salary data, compute contributions, file returns, pay challans and update registers. You receive a status sheet and copies of every acknowledgement.
- 4
Quarterly review
Every quarterA short review of changes in law, headcount thresholds, upcoming renewals and anything the last quarter's inspections or notices taught us.
What you receive
- A written compliance health check report with prioritised actions
- A compliance calendar specific to your registrations and headcount
- Monthly filing acknowledgements, challans and a one-page status sheet
- Statutory registers maintained and available for inspection at any time
- Drafted responses to every notice, with a record of what was submitted and when
- Labour Code transition report with a tracked action list
Questions owners ask us
Often combined with
- Employee Onboarding, Training & Development, Goal SettingAppointment letters, day-one statutory enrolment, induction, training programmes and KRA, KPI and OKR frameworks that make performance measurable.
- HR Technology & HRMS ImplementationIndependent implementation of Zoho People and Payroll, Darwinbox, SAP SuccessFactors and eSSL biometric attendance, from selection to go-live and support.
- ISO Certification (End to End)Gap analysis, documentation, implementation, internal audit and certification body coordination for ISO 9001, 14001, 45001, 27001 and other standards.
Request a compliance health check
Tell us your headcount, location and registrations. We will confirm the scope within one working day, complete the review within two weeks, and give you a written report of exactly where you stand.