HR Technology & HRMS Implementation
HR software that is set up for how your business actually runs
We implement and support the HRMS you choose, configure attendance, leave and payroll around Indian statutory rules, migrate your data and train your team. We are independent of every vendor.
What this service is
Most HRMS projects in small companies fail quietly. The software is bought, a few modules are switched on, attendance never quite matches payroll, and within a year everyone is back to spreadsheets. The problem is rarely the software. It is that nobody configured it around the company's shifts, leave rules, salary structures and statutory deductions, and nobody trained the people who use it every day.
We are an independent implementer. We work with Zoho One (Zoho People, Zoho Payroll and Zoho Recruit), Darwinbox, SAP SuccessFactors and SAP HCM, other cloud HRMS platforms, and eSSL biometric attendance hardware. We do not resell licences and we do not earn commission on your choice of platform. Our advice on which system fits you is based on your headcount, budget and processes, and nothing else.
The implementation covers requirements, configuration, data migration, statutory setup, integration with attendance devices and accounting, testing, training and go-live, followed by support for as long as you need it.
Note: Independent advice
We earn no commission on licences and we hold no reseller arrangement with any platform. If a cheaper tool will do the job, we will say so.
Who it is for
Companies moving off spreadsheets
Attendance in one file, leave in another, salary in a third. A properly configured HRMS makes payroll a two-hour job instead of a two-day one.
Businesses that bought software and never finished setting it up
We pick up half-done implementations, audit the configuration against your policies and finish the job.
Multi-location and shift-based operations
Factories, warehouses, clinics and retail chains need biometric attendance feeding directly into shifts, overtime and payroll. That integration is our most common project.
Companies outgrowing a basic tool
Moving from an entry-level payroll tool to Darwinbox or SuccessFactors needs careful data migration and process design. We manage the transition.
What is included
- Selection and design
- Requirements workshop covering attendance, leave, payroll, recruitment and performance
- Platform recommendation with an honest comparison of fit and cost
- Process design: shifts, leave policies, salary structures, approval flows
- Configuration and integration
- Organisation structure, roles, permissions and workflows
- Leave and attendance rules, including shifts, overtime and comp-off
- Payroll setup with Indian statutory components: PF, ESIC, professional tax, TDS, LWF
- eSSL biometric device installation, enrolment and integration with the HRMS
- Integration with accounting software and bank salary upload formats
- Migration, testing and go-live
- Employee master, leave balance and salary history migration
- Parallel payroll run to reconcile against your previous system
- User acceptance testing with your team
- Go-live planning, cut-over and first-month hand-holding
- Training and support
- Role-based training for HR, managers and employees, in English or Tamil
- Self-service rollout with quick guides
- Monthly support retainer or on-demand support, as you prefer
Platforms we implement
Which platform fits depends on headcount, budget, the complexity of your shifts and payroll, and whether you need recruitment and performance modules in the same system. This is the shorthand we use in the first conversation.
Zoho One (Zoho People, Payroll, Recruit)
by Zoho Corporation
SMEs that want attendance, leave, payroll and recruitment in one affordable suite, often alongside Zoho Books or CRM.
- Attendance and leave
- Indian payroll
- Recruitment
- Performance
- Self-service
Darwinbox
by Darwinbox Digital Solutions
Mid-sized companies that need a modern, mobile-first HRMS with strong workflows, performance management and analytics.
- Core HR
- Attendance and leave
- Payroll
- Performance
- Recruitment
- Engagement
SAP SuccessFactors / SAP HCM
by SAP SE
Larger organisations and subsidiaries of groups already on SAP, where integration with finance and global HR processes matters.
- Employee Central
- Time
- Payroll
- Performance and goals
- Learning
- Recruiting
eSSL biometric attendance
by eSSL Security
Any business that needs reliable fingerprint or face attendance at the gate, feeding shifts and overtime straight into the HRMS.
- Biometric devices
- Attendance software
- HRMS integration
AK Employer Shield is an independent implementer and consultant. We are not a partner, reseller or affiliate of any of the vendors named above, and each trademark belongs to its respective owner.
How the engagement works
Six phases, each with a defined output. A typical SME implementation runs eight to twelve weeks.
- 1
Discover
Weeks 1 to 2We document how attendance, leave, payroll and hiring work today, where the pain is, and what the statutory setup needs to be. Output: requirements document and platform recommendation.
- 2
Design
Week 3Policies are translated into configuration rules. Salary structures, leave types, shift patterns and approval chains are agreed before anything is built.
- 3
Configure
Weeks 4 to 6The platform is set up to the design. Biometric devices are installed and connected. Integrations are built.
- 4
Migrate and test
Weeks 7 to 8Data is migrated and verified. A parallel payroll run compares the new system against the old one line by line until they match.
- 5
Train and go live
Weeks 9 to 10HR, managers and employees are trained. The first live payroll is run with us alongside you.
- 6
Support
OngoingPost go-live support for issues, new joiners, policy changes and statutory updates. Retained or on demand.
What you receive
- Requirements document and written platform recommendation
- Configured HRMS with attendance, leave and payroll rules matching your policies
- Biometric attendance integrated with shifts and payroll
- Migrated employee data with a reconciliation report
- Parallel payroll reconciliation sign-off
- Training materials and quick guides for each user role
- Support arrangement with named contact and response times
Questions owners ask us
Often combined with
- Statutory Compliance & Labour LawsPF, ESIC, professional tax, gratuity, Shops & Establishments, contract labour, POSH, registers, returns, inspections and Labour Code transition, handled month after month.
- Employee Onboarding, Training & Development, Goal SettingAppointment letters, day-one statutory enrolment, induction, training programmes and KRA, KPI and OKR frameworks that make performance measurable.
- Recruitment & Talent AcquisitionPermanent, bulk, leadership and campus hiring for Chennai employers, with a replacement guarantee on every placement.
Book an HRMS discovery call
Tell us your headcount, locations and what you use today. We will set up a 45-minute discovery call within one working day and follow it with a written scope and fixed implementation fee.